The RCR

THIS IS REALLY IMPORTANT FOR FRESHMEN

RCR stands for Room Condition Report. This is what the Housing and Residence Life (HRL) uses to determine what state a room is when a student first moves in and when they move out.

Every resident will be handed an RCR when they arrive and check into their room. At that time we will give a verbal explanation of how to use it similar to what I am about to say, but in less detail.

The RCR will be used to determine what damages occur while a resident lives in a room. Repair of these new damages can be charged to the student. 

For the above reason it is incredibly important that residents go through their rooms with a fine toothed comb and fill out the RCR appropriately. This means look for and find anything that is remotely a damage. A crack in the shower, a chip in the paint, a sharpie stain on the counter. Record every little damage you can in your RCR so that you are not charged for it later.

The appropriate way to fill out an RCR is to fill in all of the spaces that record your name and you room information. Do not sign the back of the RCR this is for CHECKOUT ONLY (ignore the signature in Figure 3 for this post).

The interior of the RCR is a list of objects that should be in their room. You will rate each object's condition as Excellent (E), Good (G), Poor (P), and Missing (M).

There are no E's, and something is only P if it is no longer functional or completely trashy. (See Figure 1 for more details)

Most fixtures in the room will be G. But after writing that, note any marks or problems with the object and be relatively detailed. (i.e. 5 paint chips near right corner of desk, of Figure 2)

Freshmen, an RA has already gone through all of your rooms and filled out your RCR. But please check it and even add to it. After doing RCR's for 50-100 rooms over a few hours RA's can miss stuff.

It is so important to take the time to make a good RCR. It will save you money, because when you checkout of the room an RA is going to look it over in detail, and just about any damage that was not on the RCR will be marked as a new damage. The RCR is the final word so do a good job before you return it.

Figure 1

Figure 2

Figure 3

This was a brief post and perhaps not detailed enough, but hopefully it showed how important RCR's are.